Your privacy matters to us. This Privacy Policy explains how Naruto TMS ("we," "us," or "our") collects, uses, and protects your personal and business information when you use our transportation management service.
1. Information We Collect
1.1 Account Information
When you create an account, we collect:
- Name and email address
- Phone number (for magic link and OTP authentication)
- Organization/company information
- Apple ID information (if you sign in with Apple)
1.2 Business & Operational Data
To provide our TMS service, we store the information you enter:
- Load details: load numbers, rates, statuses, pickup/delivery stops and schedules
- Customer information: company names, DBA, DOT numbers, MC numbers, addresses, contacts
- Carrier information: company details, insurance, authority data
- Driver profiles: names, license information, contact details
- Power unit information: vehicle details, VIN numbers
- Invoice and payment records
- Expense records and receipt images
- Documents you upload: BOLs, PODs, rate confirmations, insurance certificates
1.3 Location Data
With driver consent, we collect:
- Real-time GPS location data from drivers using the mobile app
- Location history for load tracking and delivery verification
Location tracking can be disabled at any time through the mobile app or device settings.
1.4 Technical Information
For security and service delivery:
- IP address (for security and fraud prevention)
- Device information and operating system
- Session data (for authentication)
- Error logs for debugging and service improvement
2. How We Use Your Information
We use the information we collect to:
- Provide TMS functionality: Manage loads, dispatch drivers, generate invoices, and track expenses
- Enable real-time tracking: Show driver locations and load statuses to dispatchers
- Send notifications: Load assignments, status updates, authentication codes, and account alerts
- Generate documents: Create invoices, reports, and other business documents
- Improve the service: Analyze usage patterns to add features and fix bugs
- Provide support: Help you with questions and technical issues
- Prevent fraud and abuse: Detect unauthorized access and malicious activity
3. Data Storage and Security
We take data security seriously:
- Encrypted connections: All data in transit uses HTTPS/TLS encryption
- Secure infrastructure: Data is stored on secure, access-controlled servers
- Authentication security: Passwords are hashed using industry-standard algorithms; magic link and OTP authentication available
- Regular backups: Automated backups protect against data loss
- Access controls: Organization-level permissions ensure users only see data they're authorized to access
No method of transmission over the Internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.
4. Data Sharing
We DO NOT:
- Sell your data to third parties
- Share data with advertisers
- Share your business data with competitors
- Use your data for marketing to third parties
We DO share with:
- Email/SMS providers: For sending notifications and authentication codes
- Cloud storage providers: For storing documents and receipt images you upload
- Hosting infrastructure: For secure data storage and service delivery
- Your organization members: Team members within your organization can access shared business data
- Legal authorities: When required by law, subpoena, or to protect our rights
5. Your Rights
You have the following rights regarding your data:
- Access: Request a copy of your personal and business data
- Correction: Update or correct inaccurate information
- Deletion: Delete your account and all associated data
- Location opt-out: Disable GPS tracking at any time through the app or device settings
- Data portability: Request an export of your data
To exercise these rights, contact us at support@korsolutions.net
6. Cookies and Tracking
- Session cookies: Required for login and authentication (essential for service operation)
- No advertising cookies: We do not use tracking cookies for advertising
- No third-party ad analytics: We do not use Google Analytics or advertising-focused analytics services
7. Data Retention
- Active accounts: Your data is retained as long as your account is active
- Deleted accounts: Data is permanently deleted within 30 days after account deletion
- Backup retention: Backups are retained for 90 days for disaster recovery
- Legal requirements: We may retain certain data longer if required by law
8. Children's Privacy
Naruto TMS is a business tool not intended for users under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.
9. International Users
Your data may be processed and stored on servers located in various countries. By using Naruto TMS, you consent to the transfer of your information to these locations. We ensure appropriate safeguards are in place to protect your data.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with a new "Last Updated" date. For material changes, we will notify you via the app or email. Your continued use of Naruto TMS after changes are posted constitutes acceptance of the updated policy.
11. Contact Us
If you have questions about this Privacy Policy or how we handle your data, please contact us at support@korsolutions.net